Assistant Administration Specialist

Assistant Administration Specialist

This is a hands‑on administrative role supporting Store, Area and Regional leaders across the Ireland business. You’ll play a key part in keeping our regional operations running smoothly by delivering accurate, timely and high‑quality administrative support.
You’ll work at the heart of the Ireland Region, supporting people systems, payroll‑related administration, recruitment trackers and governance processes. Day to day, that means managing data, keeping systems up to date, supporting leaders with queries, and ensuring consistency and compliance across core processes.
We’re looking for someone who is organised, detail‑focused and comfortable juggling multiple priorities, with the confidence to work independently while collaborating closely with the Administration Manager and wider regional teams.

What you'll be doing

Regional administrative support

• Provide comprehensive administrative support to Area and Regional leaders across Ireland
• Collate, maintain and distribute reports, trackers and people data in a timely and accurate way
• Support key people systems including PeopleAdmin and Time & Attendance
• Coordinate travel arrangements and process related expenses for the region

People systems, governance & coaching

• Support our People Systems governance, ensuring accurate and up‑to‑date information
• Manage leaver processes to prevent salary overpayments and system errors
• Validate contract change requests and issue contract amendment letters in line with governance
• Coach store and Area leaders on Time & Attendance usage, highlighting common errors and improvements

Recruitment & store personnel administration

• Support recruitment governance through accurate management of recruitment trackers
• Provide administrative support for new and relocating stores, including vacancy setup, training coordination and core store documentation
• Support seasonal and ad‑hoc recruitment campaigns as required

HR & payroll administration support

• Assist HR teams with data collation and reporting
• Support payroll administration, exception reporting and system management
• Respond to queries and escalate issues where appropriate

General administration & team support

• Support ad‑hoc administrative requests across the wider administration team
• Assist with meeting notes, regional case support and documentation
• Contribute to continuous improvement of administrative processes

What you'll bring

• Proven experience in an administrative support role, ideally within a retail or field‑based environment
• Strong Microsoft Office skills (Excel, Outlook, Word, PowerPoint)
• Experience working with people or time & attendance systems (e.g. PeopleAdmin, MyTime or similar)
• Strong attention to detail and confidence working with data
• Clear and professional communication skills
• A solid understanding of handling sensitive information and GDPR requirements
• Ability to manage multiple priorities and meet deadlines in a fast‑paced environment

What you're like

• Highly organised and dependable
• Comfortable working independently while supporting a wider team
• Calm under pressure and confident handling competing priorities
• Approachable and professional when working with stakeholders at all levels
• Solution‑focused, with a desire to improve how things are done
• A strong team player who takes pride in doing things accurately and well

OUR BENEFITS

• Generous Employee Discount
• Enhanced Leave Entitlements
• Company Pension

We have a great range of benefits in addition to the above that go beyond salary and offer flexibility to suit you; Click Here to view our full list of company benefits (all rewards and benefits are subject to change and eligibility).

WHY BOOTS

We're always looking for people who care; people who go the extra mile to change things for the better. You'll be joining a company that is evolving and always looking to improve. We foster a working environment where consideration and inclusivity help everyone to be themselves and reach their full potential. We are proud to be an equal opportunity employer, passionate about embracing the diversity of our colleagues and providing a positive and inclusive working environment for all. As the heart of everything we do at Boots, it's with you, we can change for the better.
To find out more about life and careers at Boots, Click Here

WHAT’S NEXT?

A member of the Resourcing Team will be in touch with you regarding your application should you be progressing to interview.
We are always open to discussing possible flexible working options and what this may look like for you. If you require additional support as part of the application and interview process, we are happy to provide reasonable adjustments to enable you to be at your best.