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Executive Assistant to Chief Marketing Officer - Boots UK

Support Office»Marketing & Communications

Summary

Job Reference: 2 3 0 4 9 0 B R

Nottingham Support Office

Permanent

37.5 Hours

Level 7

Closing Date: 22nd May

Location: Nottingham, Full-Time

Contract: Permanent

Recruitment Partner: Frankie McCallister-Lyas

About the role:

You will provide proactive, efficient administration and organisational support to the Boots UK Chief Marketing Officer and one of their direct SLT.

Through the use of exceptional planning and prioritisation, the role will effectively and efficiently support IUR leaders to deliver their business priorities. The role is fundamental as it creates the space and time for our leaders to focus on our people and deliver for the business.

Key Responsibilities:

• Complex diary management and meeting organisation, ensuring meetings are arranged according to business priorities, adapting calendars to accommodate urgent and last-minute requests

• To be the first point of contact on behalf of the executive member for stakeholders across the business

• Be prepared to deal with sensitive information and maintain the highest levels of confidentiality, including potential non-disclosure programmes

• Provide general admin support e.g. meeting, travel and accommodation arrangements delivering the most cost effective and efficient solution, maintaining effective electronic personnel filing to support business processes such as Performance, People and Payroll and system changes such as onboarding and leavers, salary changes, annual leave tracking

• Work as a team with other EAs/PAs to ensure cover for holidays and absence, including an expectation to cover the EAs to SVPs

• Provide support to produce documents and presentations for key meetings as and when required

• To respond to queries from other parts of the business and external organisations, liaising with colleagues at all levels

• Contribute to the efficient and effective running of the Senior Leadership Team on behalf of the Executive

What you’ll need to have:

• Extensive experience as an EA or PA within a large corporate business

• First class organisational and diary management skills, with a love for structure

• High levels of flexibility and adaptability

Our benefits

  • Boots Retirement Savings Plan
  • Discretionary annual bonus
  • Generous employee discounts
  • Enhanced maternity/paternity/adoption leave pay and gift card for anyone expecting or adopting a child
  • Flexible benefits scheme including holiday buying, discounted gym membership, life assurance, activity passes and more.
  • Access to free, 24/7 counselling and support through TELUS Health, our Employee Assistance Programme.

We have a great range of benefits in addition to the above that offer flexibility to suit you - find out more at boots.jobs/rewards. Please note, any salary estimates given on third-party sites are not provided or endorsed by Boots and may not be accurate.

Why Boots

At Boots, we foster a working environment where consideration and inclusivity help everyone to be themselves and reach their full potential. We are proud to be an equal opportunity employer, passionate about embracing the diversity of our colleagues and providing a positive and inclusive working environment for all. As the heart of everything we do at Boots, it's with you, we change for the better.

What's next

If your application is successful, our in-house recruitment team will be in touch to arrange an interview and to answer any initial questions you have. If you have not been successful on this occasion, you’ll be notified by email.

Where a role is advertised as full-time, we are open to discussing part-time and job share options during the application process. If you require additional support as part of the application and interview process, we are happy to provide reasonable adjustments to help you to be at your best.

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