Back to results

Personal Assistant to CMO - No7 Beauty Company

Support Office»Marketing & Communications


Job Reference: 211354BR

Sedley Place (Support Office)



Contract: 12 month secondment / fixed term contract (maternity cover)
Closing Date: Wednesday 27th September

About the role:

This is a great opportunity for an PA who is looking for career progression and who wants to be part of a wider PA community.

You’ll provide proactive, efficient administration and organisational support to the Chief Marketing Officer within the No7 Beauty Company, in addition to supporting a range of activities and key meetings across the Marketing function for the Marketing Leadership Team. The role is fundamental as it creates the space and time for our leaders to focus on our people and deliver for the business.

Key responsibilities include:

• Be the first point of contact for stakeholders across the business, ensuring that all internal and external stakeholders are dealt with confidently and professionally
• Complex diary management and meeting organisation
• Manage a very high volume of meeting requests ensuring meetings are arranged according to business priorities, adapting calendars to accommodate urgent and last-minute requests
• Organise, setup and communicate key functional team meetings
• Collate agendas, take minutes, and follow up on actions, in leadership team meetings and key creative forums
• Book national and international travel and accommodation arrangements, delivering the most cost effective and efficient solution
• Expense management - tracking and accurate / on time submission
• Support confidential business processes such as Performance, People and Payroll
• System changes such as onboarding and leavers, salary changes, annual leave tracking
• General admin support: employment contract changes, drafting and reviewing letters
• To create and maintain an effective personnel filing system utilising Employee Electronic Files in People Admin where appropriate.
• Build, manage and maintain distribution lists and organisational charts
• Resolve basic IT issues and raise to the Help Desk as required
• Work collaboratively with the PA population to build effective relationships with them in order to deliver high quality support. May be called upon to provide cover for holidays, sickness and other absence.

What you’ll need to have:

• Minimum of 5 to 10 years’ experience as a Personal or Exec Assistant
• First class organisational and diary management skills, with a love for structure
• High levels of flexibility and adaptability

With the ability to:

• Multitask, prioritise an everchanging workload and work under pressure
• Solve problems and work autonomously
• Communicate effectively with senior leaders and executives
• Build positive relationships at all levels across the business and with external contacts
• Learn new systems and operate them efficiently
• Experience using the full Microsoft Office suite
• Willingness to learn and manage change / challenge yourself
• A personable team player willing to go the extra mile to support others in the organisation

It would be great if you also have:

• Previous experience or knowledge of Marketing would be desirable, but not essential

Hybrid Working:

We offer our Support Office team members a flexible, hybrid working approach based upon empowerment, accountability, care, and trust, which includes a balanced mix of remote and office-based working - this will be discussed with you as part of the application process.

About No7 Beauty Company:

No7 Beauty Company is more than just one voice, we're five iconic brands - No7, Liz Earle, Soap and Glory, Botanics and Sleek MakeUP. We believe in creating the best in beauty for everyone - we’re innovators with a passion for challenging perceptions with ground-breaking products, proven results, and positive impact. We’ve built a reputation on scientific innovation, whilst being environmentally sustainable and socially responsible.

We’re an equal opportunity employer and no matter where you work in No7 Beauty Company, you’ll be empowered to be your authentic self - we share a culture where diversity, equity and inclusion are at the centre of everything we do. Join us and together we can achieve more..

Our benefits:

• Boots Retirement Savings Plan
• Enhanced maternity/paternity/adoption leave pay
• Discretionary annual bonus
• Generous employee discounts

Flexible benefits scheme including discounted gym membership, life assurance, activity passes, holiday buying and much more.

We have a great range of benefits in addition to the above that go beyond salary and offer flexibility to suit you; click here to view our full list of company benefits (all rewards and benefits are subject to change and eligibility). *Please note, any salary estimates given on third-party sites are not provided or endorsed by Boots and may not be accurate.

What’s next:

If your application is successful, our in-house recruitment team will be in touch to arrange an interview and to answer any initial questions you have. If you have not been successful on this occasion, you’ll be notified by email.

We are always open to discussing possible flexible working options and what this may look like for you, including job share and reduced hours. If you require additional support as part of the application and interview process, we are happy to provide reasonable adjustments to help you to be at your best.

You might also be interested in

Got a question?

Check out our FAQs on searching for jobs, applications, interviews and other commonly asked questions

Back to top

Why Boots?

At Boots care is at the heart of everything we do.
Discover how we support you to achieve your goals, how we’re creating an open and inclusive working environment and explore our meaningful benefits.

Why Choose To Join Boots