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Facilities Management Coordinator

Support Office»Property and Estates

Summary

Job Reference: 194402BR

Nottingham Support Office

Permanent

Full-time

Facilities Management Coordinator

We have an exciting opportunity to join our Boots Property function. The FM Coordinator will join the Engineering & Facilities Management team to support the delivery of facilities management services across our support office sites in the UK.

This full-time role is based in our Nottingham support office, with the opportunity to work remotely a day a week if / when required. We are looking for someone who is passionate about service delivery and has a keen eye for detail.

About the opportunity

Reporting to the Facilities Manager, the job holder will be a member of the Engineering & Facilities Management (EFM) team taking responsibility for the operational delivery, financial management and implementation of FM practices, processes and procedures. This role will provide support across a range of accountabilities & responsibilities that ensure the FM team function effectively in delivering facilities management and care for colleagues across all UK sites.

• Performance management - Maintaining reporting for contractual performance, statutory compliance, finance and stakeholder feedback, and supporting the performance review process by preparing reports and reviewing actions.
• Financial management - Working with FM Manager to ensure budgets are maintained in line with departmental targets and third-party payment processes work effectively. including the management of invoicing and maintaining dashboard reporting.
• Asset management - Support in delivering the implementation of a new CAFM System, developing asset management reporting with our FM providers to aid the FM Manager in capital investment decisions & future maintenance plans.
• Project management support - Leading delivery of small to medium capital projects and support the overall programme to ensure delivery, quality and costs are maintained to budget and on time.
• Coordination of facilities management for VIP events

About you:

• Experience working in a facilities management environment either within a customer or provider role with an understanding of financial and budget management.
• Working knowledge of basic Health & Safety and compliance practices and policies (preferable).
• Experience working within a challenging environment and dealing with range of internal and external stakeholders and providers.
• Understanding of commercial and procurement processes such as cost negotiation and ordering processes.
• Experience of business continuity, risk mitigation and compliance processes.
• Flexible approach to changing priorities and goals within a dynamic and changing environment.
• Willingness to travel to within the UK, specifically to WBA Southern sites and relevant supplier sites as required.

Benefits

We have a great range of benefits that go beyond salary and offer flexibility to suit you:
• Competitive salary
• Maternity / Paternity / Adoption leave pay
• Boots Pension Scheme
• Competitive holiday allowance
• Generous staff discount (Boots, Boot Opticians and Boots Hearing Care)
• £100 gift card for colleagues expecting/adopting a baby
• Access to corporate discounts, including retail, cinema, holidays etc (UK only)
• Discretionary annual bonus scheme
• Access to our Employee Assistance Programme
• Flexible benefits scheme (via salary sacrifice) including financial wellbeing support, gym membership, dental cover, life assurance, restaurant discount cards, activity passes, holiday buying and much more (exclusions may apply, eligible roles only)
• Onsite staff shop, opticians, gym, coffee shops, cafeteria, dry cleaning service and excellent travel links
*All rewards and benefits are subject to change and eligibility.

Why Boots

Our mission is to help everyone to feel good. This starts internally – with every colleague and every team. In our stores and pharmacies, our warehouses and our Support Office, we work together, putting our customers first and our colleagues at the heart of everything we do. We aim to attract, develop and retain the best people, with a huge range of opportunities for you to continue to grow with us… just bring your passion and commitment and we’ll do the rest.

Diversity, equity and inclusion is at the centre of everything we do in our business. We are proud to be an equal opportunity employer, passionate about embracing the diversity of our colleagues and providing a positive and inclusive working environment for all.

We offer a variety of flexible working patterns to support our colleagues to achieve a good work life balance, just speak to our Recruitment team to find out more.

What’s next

If your application is successful, our in-house recruitment team will be in touch to arrange an interview and to answer any initial questions you have. If you have not been successful on this occasion you will be notified by email.

If you have any questions about this vacancy, please contact elizabeth.parfitt@boots.co.uk

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