Team Administrator

Job reference: 151449BR Previous
Location: Nottingham Support Office
Function area: Pharmacy Support Colleagues
Shift pattern: Full-time
Contract type: Secondment
Hours per week: Over 35 hours per week
Hospital’s Team Administrator

Due to some internal promotions, an exciting opportunity has arisen to join the Hospitals team as an administrator. Our Hospital services have been through a significant transformation over the last three years which has resulted in improved operational activity and profitable service delivery, this means we are now working on service expansion and new service developments that will support our NHS partner trusts and the patients we serve.

About the opportunity

The Hospital Administrator role is a key role in providing support to the wider Hospitals Team and supporting our Hospital sites. We are the main support function for all things related to our Outpatient Pharmacies. As part of the wider pharmacy services team, no two days will be the same, our work is vital to the continued performance of each Hospital site.
  • Assist in the production of accurate monthly invoices for hospitals and other managed services and identify improvements and respond to queries
  • Regular use of SAP to support stores with invoices queries and reconciliation
  • Produce and maintain monthly records of all rebate claims from relevant suppliers and send them on for payment
  • Support with raising POs for wider team & finance where necessary.
  • The central point of contact for queries relating to hospitals and escalate as appropriate.

About you
  • Ability to build relationships and engage stakeholders both internally and externally
  • Planning and project management skills
  • Concern for order and quality, with attention to detail
  • Resilient and able to operate effectively with a high volume workload and tight timescales.
  • Good working knowledge of Excel is ideal


We have a great range of benefits* that go beyond salary and offer flexibility to suit you:
Competitive holiday allowance (with the option to buy more days)
Boots Retirement Savings Plan pension scheme
Discretionary annual bonus scheme
Enhanced Maternity / Paternity / Adoption leave pay
£100 gift card for colleagues expecting/adopting a baby
Flexible benefits scheme (via salary sacrifice) including financial wellbeing support, gym membership, holiday buying, dental cover, life assurance, restaurant discount cards, activity passes, and much more (exclusions may apply, eligible roles only)
Access to our Employee Assistance Programme offering free, independent, and confidential counseling and support, 24 hours a day, 7 days a week
Generous staff discount (with enhanced discounts for Boots brands, Boot Opticians and Boots Hearingcare)
Access to corporate third-party discounts, including retail, cinema, holidays, and more (the UK only)
Access to the Boots Benevolent Fund, a registered charity that offers support to eligible current and former colleagues in the UK, as well as their immediate relatives, at times of financial hardship.
Access to a range of learning and development resources and programs
Excellent onsite facilities including staff shop, opticians, gym, coffee shops, cafeteria, outdoor seating spaces, dry cleaning service and excellent travel links including on-campus bus stop – Support Office only

*All rewards and benefits are subject to change and eligibility.

Why Boots

Our mission is to help everyone feel good. This starts internally – with every colleague and every team. In our stores and pharmacies, our warehouses, and our Support Office, we work together, putting our customers first and our colleagues at the heart of everything we do. We aim to attract, develop and retain the best people, with a huge range of opportunities for you to continue to grow with us… just bring your passion and commitment and we’ll do the rest.

Diversity, equity, and inclusion are at the center of everything we do in our business. We are proud to be an equal opportunity employer, passionate about embracing the diversity of our colleagues and providing a positive and inclusive working environment for all.

At Boots, we're proud to offer our Support Office team members a hybrid working approach because how we work is central to our ability to compete, innovate and win together. Our hybrid, flexible approach to work is based upon empowerment, accountability, care, and trust and includes a balanced mix of remote and office-based working.

What’s next

If your application is successful, our in-house recruitment team will be in touch to arrange an interview and to answer any initial questions you have. If you have not been successful on this occasion you will be notified by email.

If you have any questions about this vacancy, please contact